of a meeting of the Parish Core Team on
Wednesday 15th October 2008 at 7.40pm. at Cathedral House
Present: Anne Brearley-Smith
Deacon David Clifton
Canon Tim Madeley
Lulu Willis in the chair
Item 40/08: Welcome
The Chairman invited Deacon David to open proceedings with
a prayer and Ian and Peter were warmly welcomed to their first meeting.
Members also wished to record their thanks to Jonathan Gregory and
Chris Eyles for the part they had played over the last two years.
A note in the newsletter would advise parishioners of the changes
Some time was given to an initial briefing for Ian and Peter (and
allowed for as individual items were discussed).
Item 41/08: e-mail from
An e-mail addressed to the Core Team had been forwarded from Michael
Winters via Deacon David raising a number of issues. Within the
constraints of time, these were discussed at relevant points during
Item 42/08: Minutes of
the last meeting
Minutes of the meeting held on Tuesday 12th August 2008 were signed
as a correct record.
Item 43/08: Matters arising
from the minutes (not otherwise on the agenda)
(a) Houghton cemetery (item 32/08a refers)
Canon Tim had received one quote of £600 for cutting back
the overgrowth and installing appropriate gates and fencing at Houghton.
This was considered very reasonable but technically a further two
quotes were required. A meeting with Monsignor John Hull, arranged
for 21st October, might clarify who bore the responsibility for
bearing these costs, together with other related matters. The work
would be carried out during the autumn once leaves were down.
(b) Car Parking (item 28/08b
Canon Tim still had to seek advice from the Clerk to the Council
about planning permission to convert the site behind the school,
and negotiations were also needed with Angmering Park Estate over
access. Inevitably, the cost of such a development would be considerable
(c. £250,000 for a similar operation elsewhere) but it would
be extremely beneficial to have parking facilities (for up to100
cars) given the difficulties around the Cathedral.
(c) Parish BBQ (item 37/08a
Anne D had provided details of this very successful event which
had attracted some 100 parishioners. All expenses, including the
purchase of new barbecues (thanks to Jim Starkey and Jim Myerscough
scouring the internet) had been covered from ticket sales and donations
and there was a residual profit of £92.70.
Anne’s report also mentioned that this was the third occasion
when the parish had to borrow the PA system from the school for
use at an event in St Mary’s Hall or the Cathedral garden.
She requested funds to be made available to purchase an effective
but easily portable PA system of our own, at an estimated cost of
c £300. It was felt that this was reasonable but suggested
that the above profit might be put towards this.
Item 44/08: Finance
(i) Financial accounts for 2007: These had been available
over the last few weeks and no comments or queries had been received
to date. It was noted that the system used by the Diocese (presently
Cash Call) would be changed in ‘09 and therefore exact year
on year comparisons were likely to be difficult.
(ii) Shop: Preparations to introduce a separate internal trading
account for the shop were being facilitated thanks to Fr Malcolm
and Graham & Linda Monet undertaking a detailed and computerised
stock-taking exercise. It was confirmed that the format used by
the team of counters already allowed for weekly takings from the
shop to be recorded separately.
Disappointingly, some parishioners who had initially volunteered
to help man the shop had dropped out, so additional volunteers were
being sought to maintain regular opening and maximise income.
(iii) Bank balance: As at 3rd October, the parish account stood
at £160,316.39, which included £91k legacy income reserved
for particular (but as yet unspecified) use. Additionally, £1,039.11
was available in the ‘organ fund’ for tuning purposes
(iv) Income: The quarterly amounts provided by the Diocese (listed
as ‘Transfers’ in the accounts) had been increased to
£5,250 and so now covered the cost of our annual insurance
premium of £21,000. Peter asked whether it would be possible
and more effective to pay the premium quarterly (in line with the
contribution from the Diocese). Canon Tim thought this was unlikely
but agreed to raise it with Fergus Brotherton.
It was pleasing to note that, of late, there had been a slight increase
in the weekly collection.
(v) Expenditure: As required by the Diocese, Canon Tim provided
a list of cheques which individually exceeded £2,000 (in total
there have been 23 cheques since taking up his appointment in 2005).
It was unanimously felt that the limit of £2,000, unchanged
for many years, was unrealistically low. The team noted that expenditure
was balanced by some kind of income in many cases (Corpus Christi,
shop goods and booklets etc) and several others were due to essential
purchases and repairs.
Item 45/08: St Mary’s
(i) Parish Meeting: Deacon David had arranged to borrow the
school projector and had been working up a short power-point presentation
to explain his working document and the various cost implications
associated with it. Drawings and a summary would be made available
for parishioners to take away, and it was likely that a further
meeting would be organised to allow for considered feedback.
(ii) Funding: Although matters remained wide open at this stage,
now that a costed outline plan was available, the Vicar General
and Fergus Brotherton had agreed to meet Canon Tim and Deacon David
on 21st October for preliminary discussions about the level of contribution
which might be expected from the Diocese.
External funding: A paper had been circulated by Anne B-S summarising
her research into the possibility for attracting a grant towards
the costs of repairs and refurbishment to the Hall. Although not
exhaustive, the outlook was not hopeful. Church halls were not in
the same category as places of worship; St Mary’s could not
be considered as one of the most treasured national heritage buildings;
and community grants were provided for very different purposes from
that envisaged. Nevertheless, Anne agreed to explore any other appropriate
avenues brought to her attention.
Item 46/08: Liturgy
Deacon David mentioned that a further meeting would be arranged
for the 9.30am Mass liturgy team to co-ordinate plans for the immediate
future. Lulu advised that within the children’s liturgy group,
two leaders had left and the team needed to be strengthened to cope
with the numbers of children now involved.
Canon Tim had already reminded himself of the need to revive the
liturgy group associated with the 11.15am Mass. It was noted that
whilst Elizabeth Stratford should be congratulated on her work to
recruit and train young members of the choir, there were problems
that needed to be discussed. The music at Fr Bruno’s Mass
was well received nd showed what could be achieved by a well motivated
choir and congregation (drawn from across the diocese and beyond)
Item 47/08: Organisation
and Objectives 08-09
A paper had been circulated, and it was agreed that
(i) in accordance with the wishes of members (and also mentioned
by Michael Winters) a chairman and secretary would be appointed
as from the beginning of 2009 to better facilitate communication
within the team and with the parish generally
(ii) Anne B-S would ask Bryden Isbister to add current minutes to
the Cathedral website and to organise a dedicated email address
for the Core Team at Cathedral House
(iii) Peter would organise photos of members at the next meeting,
so that they could be displayed within the Cathedral in association
with an in-box for comments and suggestions
(iv) parish accounts (to end of December each year) would be made
available for the team’s scrutiny at their first meeting of
the year (February) and prepared for the parish in draft form by
their second meeting (April) to be finalised and distributed soon
(v) individual members would continue to pursue personal objectives
(as recorded previously) or, in the case of new members, give thought
to this before the next meeting.
Additionally, it was agreed that each member would
give thought to the possibility and desirability of taking on a
link role with one (or more) of the functions ascribed to the Diocesan
Item 48/08: Future events
(a) Party for newcomers: For all who had joined the parish
since October 2007 and much in line with the successful event held
last year - 7.30pm Friday 17th October.
(b) Parish meeting: This was to present and discuss plans for St
Mary’s Hall as detailed above -7.30pm 21st October
(c) Advent groups: Deacon David agreed to promote Advent groups
using the Prayer and Reflection programme produced by DABCEC.
(d) Parish Penitential service: This was being planned for Tuesday
16th December. A number of visiting members of the clergy would
be available to hear confessions
(e) Pantomime 2pm Tuesday 30th December: A visit to ‘Snow
white’ at the Pavillion Theatre at Worthing was being promoted
- tickets @ £9. A light supper at St Mary’s Hall, open
to other parishioners, would follow.
(f) Churches Liaison committee: A meeting would be held on Friday
23rd January 2009 – time and venue to be confirmed.
Item 49/08: Any other business
(i) Lighting: Canon Tim drew attention to the costs incurred
in lighting. It was difficult to balance the need to be ‘green’
and thrifty against responsibilities for security and safety. He
was mindful of the imperative to change over to low energy bulbs
in due course but at the moment they were not very satisfactory
for use in the Cathedral.
(ii) Capitation fees: These were due in respect of pupils who attended
Catholic schools. The bill forwarded by St Philip Catholic High
School at Barnham remained unpaid because of their refusal to provide
a list of names to support their invoice. It was hoped that the
impasse would be resolved swiftly.
(iii) SVP: Canon Tim had received an enquiry from SVP about the
possibility of setting up a group at Arundel. However, members were
reluctant to pursue the idea given that our Parish Care Team had
been set up for a somewhat similar purpose and there was only a
modest call for their services.
(iv) Parish Care Team: Anne B-S was in the process of organising
a Day of Reflection for the Care Team with Fr Paul from Storrington,
to be held at Coolham on Tuesday 24th February 2009. The maximum
number which Coolham could accommodate was 24 but, depending on
uptake, the day would be open to other parishioners.
Also in relation to the Care Team, it was agreed that, once again,
Christmas cards and a small gift from the parish would be made available
for Ministers of Holy Communion to take to our sick or housebound
(v) Parish Directory: Anne B-S had almost completed the revised
entries for the Directory and illustrations had been made available
by Pat Burton. The cost of £70 for photocopying, collating
and stapling 300 copies was agreed.
Item 50/08: Arrangements
for the next meeting and dates for 2009
The next meeting would be held at Cathedral House at 7.30pm
on Tuesday 2nd December 2008 with Mary Harding in the chair and
Anne Brearley-Smith acting as minute taker.
Provisional dates for 2009 were given as Tuesday 3rd February; 7th
April; 2nd June; 4th August; 6th October; 1st December. It was almost
certain that the April date would be altered because of Holy week.
The meeting closed with a prayer at 10.30pm