of a meeting of the Parish Core Team on
Tuesday 2nd December 2008 at 7.45pm.
at Cathedral House
Anne Brearley-Smith minute taker
Deacon David Clifton
Mary Harding in the chair
Canon Tim Madeley
Apologies: Lulu Willis
Item 51/08: Welcome.
The Chairman welcomed members and invited Canon Tim to open proceedings
with a prayer.
Item 52/08: Minutes of the last meeting.
Minutes of the meeting held on Wednesday 15th October 2008 were
signed as a correct record.
Item 53/08: Matters arising from the minutes
a) e-mail from Michael Winters (item 41/08 refers). The team contributed
to and agreed a written response to the issues raised by Michael
b) Houghton cemetery (item 43/08a refers). On the
advice of the Vicar General, Canon Tim had accepted the quote (£660)
for cutting back the overgrowth at Houghton. The contractors were
due to undertake the work in January. Installing appropriate gates
and fencing would follow, and this would both free up space and
provide easy access for funeral cars. David was thanked for drawing
up the necessary plans and instructions for this improvement.
c) Car Parking (item 43/08b refers). As yet, Canon
Tim had not been able to organise a meeting with the Clerk to the
Council about planning permission to convert the site behind the
school. He agreed to pursue this as soon as possible but, in the
meantime, it was agreed that Deacon David should obtain some estimates
for different formats of surfacing (including the access route through
d) Purchase of PA system (item 43/08c refers). Anne
D explained the residual profit from the parish BBQ (£92.70)
had, in part, been ear-marked. The remainder was needed as working
capital for future events so she wondered whether there was any
other way to cover the costs of a new PA system. It was decided
to hold a series of raffles, the first at the Christmas party, to
raise the requisite funds (c. £300) and Mary kindly agreed
to organise this.
e) Appointment of Chairman & Secretary (item
47/08(i) refers). Ian Caws agreed to take on the role as Chairman
of the team as from the next meeting for a period of one year, at
which point it would be reviewed. Anne B-S agreed to act as Secretary
for the remaining period of her membership.
f) Core Team email address (item 47/08 (ii) refers).
Bryden Isbister had kindly organised an email address at email@example.com
for parishioners to contact the Core Team with ideas and suggestions.
Peter kindly agreed to check the email occasionally and bring issues
raised to each meeting. It was agreed that parishioners should be
advised of the address through the newsletter, ‘Proclaimer’
and Parish Directory but hoped they would understand that, in the
absence of a secretariat, the facility could not be used for rapid
g) Personal objectives (item 47/08 (v) refers).
Personal objectives were confirmed for new members as being:-
Ian Caws – further development of the Parish Care Team
Peter Honiball – exploring a sense of mission; learning from
other parishes & sharing good practice
Lulu Willis – child protection; children’s liturgy
h) Capitation fees (item 49/08(ii) refers)
The issue of unpaid capitation fees in respect of young parishioners
attending St Philip Howard School, Barnham had still not been resolved.
Anne B-S agreed to raise this at the next school Governors’
meeting, and would confirm that the Parish would not settle any
invoice which lacked the necessary supporting details.
i) Parish Directory (item 49/08 (v) refers)
Subject only to a couple of details, the Directory was ready for
printing, but the timetable for this was such that distribution
would only be possible early in the New Year.
Item 54/08: Finance
a) Diocesan Finance Forum: As the nominated representative of the
Core Team, Mary had attended a recent meeting where the current
state and management of Diocesan Finances were presented. This embraced
all Church properties / land, financial investments, and income
- including legacy income – from all the parishes of the Diocese.
In looking forward, it was made clear that the Diocesan situation
was not immune from the effects of the present recession and would
encounter difficulties, certainly as from mid ’09.
b) Bank Balance: As at 3rd November, our general account stood at
£158,531.95 (including c. £91k legacy income) and the
organ account stood at £1,059.11.
c) Income and Expenditure: Penny Gregory (book-keeper) had informed
Canon Tim that the shop had made a clear profit of £4k between
January and September this year. Once again, Linda and Graham Monet
and Fr Malcom were thanked for the time and effort they had given
to putting the shop affairs into good order. It was suggested that
in the run-up to Christmas, cards might be displayed for purchase
at the back of the Cathedral after the Sunday Masses, and that the
shop might be promoted in certain venues within Arundel. It was
acknowledged that it was important to have the shop open for longer
and more regular periods if at all possible.
It was confirmed that no cheques in excess of £2k had been
issued since the last meeting.
The carpet in the sacristy was being replaced under an insurance
claim and discussions were continuing with the Diocese to replace
the sanctuary carpet, since it was very worn in places. Certain
holes were becoming a health & safety issue.
d) Maintenance and repairs: Canon Tim reported on his recent meeting
with Monsignor John Hull, Fergus Brotherton, Anthony Feltham-King
(architect) and David which sought to resolve a number of issues
regarding Cathedral maintenance. The quinquennial review had spelled
out priorities for the next few years, including some deemed important
to complete by the end of this year. However, in many instances,
the architect had failed to initiate these (the pigeon control netting
had not been maintained for over two years for example) and as a
result, a significant part of our Diocesan maintenance budget had
not been drawn upon. The team felt this was highly unsatisfactory,
made worse in the knowledge that the residual budget could not be
carried over to next year. It was uncertain why the Diocese persisted
with the arrangements with this architect since he provided such
poor service, but it had now been agreed that we would be allocated
a new partner (Melanie Latham) who, it was hoped, would show more
interest and commitment. Monthly meetings with Canon Tim, Deacon
David or the Cathedral Secretary were agreed upon.
It was also hoped that greater clarity could be established with
the Diocese as to who bore the responsibility for some areas of
our maintenance costs.
Item 55/08: St Mary’s Hall
Time did not allow for a full discussion on this – though
the very few responses which had been provided by parishioners were
considered briefly. The team expressed their appreciation to those
who had taken the time to respond. It was agreed to meet again (27th
January ’09) to list the options open to us and decide how
best to proceed if (and only if) it was considered worthwhile to
do so. Clearly much depended on a commitment from the Diocese and
the enthusiasm and support of the parish, and there were question
marks over both. Meanwhile, it was Deacon David’s intention
to meet with all parties who use the hall regularly (including outside
caterers) in order to bring their concerns to the table. All members
of the team were asked to suggest individuals with relevant expertise
in such developments, should it be felt appropriate to establish
a proper steering group to take things further.
Item 56/08: Liturgy
David agreed to set up a further liturgy meeting for the 9.30am
Mass prior to Christmas. Concern was expressed that there remained
a number of problems with the planning and co-ordination of the
liturgy for the 11.15am Mass.
Item 57/08: Future events
a) Parish Penitential service: This was confirmed for Tuesday 16th
b) Pantomime: A visit to ‘Snow White’ at the Pavillion
Theatre at Worthing on Tuesday 30th December was booked up. It was
agreed, that after each Sunday Mass next week-end, Jim Starkey should
promote the post-theatre supper in St Mary’s Hall. This would
be a Christmas party for all parishioners.
c) Churches Liaison committee: There would be an ecumenical service
at 3.30pm on 27th January 2009 at the Convent at Crossbush as part
of Holocaust Memorial Day.
Item 58/08: Any other business
a) Memorial for those children lost before birth: The group directing
the project have announced that the necessary funds were now available
for this memorial to be incorporated in the London Road cemetery
and Bishop Kieran would be asked to conduct a service of blessing
in the spring.
b) Displays: Two new displays (St Mark and Canons of the Cathedral
Chapter) had been erected in the Cathedral and David was organising
some brass plaques to replace paper notices naming statues.
Item 59/08: Arrangements for the next meeting and
dates for 2009
The next meeting would be held at Cathedral House at 7.30pm on Tuesday
3rd February 2009
The meeting closed with a prayer from David at 10.15pm